Being an Effective Secretary

  1.Do you have a family?
  2.It's a good father that knows his son.
  3.I have no opinion of that sort of man.
  1. 你有孩子吗?
  2. 就算是最好的父亲,也未必了解自己的儿子.
  3. 我对这类人很反感.
Step I Introduction of the course and teaching plan 课程成绩由期末考试成绩、平时作业成绩和 到课率组成: 一、期末闭卷笔试(50%),难易程度分为 50% 易、较易、较难、难4个等级; 二、平时作业成绩(40%); 三、到课率(10%)。
Step II The Secretary’s Role
Read the passage on P11 and answer questions.
What’s the definition of a secretary? What are the general duties of secretaries? How many types of secretaries do you know? What are they? What are the most important qualities of a secretary? What skills does a secretary need to have? What kind of relationship should a secretary and his/her boss keep?
Historical Role of Secretaries:
A mere servant: keeping statutory records, performing certain administrative tasks.
Current Role of Secretaries:
A team secretary administration and supervision, more interesting and involved role.
Duties of a Secretary
Carry out and coordinate an office’s clerical tasks Organize and use paper and computer files Conduct research and write reports Manage projects Keep track of supplies
Step III Being interviewed

  1. Lead-in Video1 ..\..\Interview_video
  1.avi Video 2
  2. Listen to the audio and try to imitate the recording
Language Points

team up with …[口语]与...合作;协作: Very soon I found some other people to team up with and we began to write songs. 不久我找到其他几个人合作,我们又 开始创作歌曲了。 He preferred to go into business alone rater than to team up with anyone else.

  2. settle down安顿下来;有固定的住处和工 作: He is now married and settles down. 她现在 结婚安顿下来了。
  3. start a family 生孩子 ex: Do you have a family?
Step IV Prepare an interview
Why do you have to prepare for a job interview? Is it necessary to make some preparations for job-interviews? How do you prepare for job-interviews? What should you do first to prepare for jobinterviews? What is important when preparing for a job interview? What questions might you be asked in a job interview?
Language points

  1. jot down 快速记下
  2. stick to the point
  3. in the best light 以最好的光线
  4. count 有重要意义
  5. worth [形容词 [形容词]值得的 形容词]值得的 be worth + n.: The house is worth a lot of money.这栋房子 值很多钱。The scheme is well worth a try. 这个计画倒值得 一试. be worth + doing: Whatever is worth doing at all is worth doing well.任何值得做的事就值得做好。It's such a small point that it's hardly worth troubling about. 这个问题很小, 不值得研究. [名词 价值:What's the old man worth? 这个老先生的财产 名词]价值 名词 价值: 值多少钱?

  6. prepare for为……做准备 Prepare 做准备: 为 做准备 yourself for a nasty shock! 有件令人十分震 惊的事, 你要有所准备! She was prepared for anything to happen. 她已准备好应付一切.
  7. look in顺便看看:Look in the TV guide to 顺便看看: 顺便看看 see what's on. 看看电视节目表上有什么节目?
Step V Letters of application
求职信是大学生步入社会、走向工作岗位的 第一步,了解求职信的写法具有实际意义。 写好一份求职信, 要处理好求职信的五个组 成部分: 写信动机、自我介绍、本人能力、结尾、附 件。

  1)写信动机 通常求职信是针对报纸上招聘广告而写的。若此,信中 须提到何月何日的报纸,有时工作机会是从朋友或介绍所听 来的,有时写信人不知某机构、公司有工作机会,毛遂自荐。 不论哪一种,求职信上一定要说明写信的缘由和目的。因此 首先应该表明你是在何家媒体看到应聘广告以及所要应聘的 职位。参考例句:
  1.In reply to your advertisement in today’s newspaper, I respectfully offer my services for the situation.拜读今日XX报上 贵公司的广告,本人特此备函应征该职位。
  2.Replying to your advertisement into- days issue of the (newspaper), I wish to apply for the position in your esteemed firm.拜读贵公司在今日(报纸)上广告,特此备函应征贵公司该 职位。
  3.With reference to your advertisement in (newspaper) of May 2 for a clerk,I offer myself for the post.从五月二日XX报 上广告栏得知贵公司招聘一位职员,我愿应招

  2)自我介绍 写信人应述明自己的年龄或出生年月、教育背景,尤 其与应征职位有关的训练或教育科目、工作经验或特殊技 能。如无实际经验,略述在学类似经验亦可。参考例句:
  1.For the past three years, I have been in the office of the XX Trading Co., where I have been an accountant.本人曾经在 XX贸易公司服务三年,担任会计工作。
  2.I am twenty years of age, and have been employed for the last two years by the XX Co., in the general clerical work of the office.我今年20岁,曾在XX公司服务两年,担任一般文员 工作。
  3.I am twenty years of age, and am anxious to settle down to office work.本人20岁,希望能找到一个公司,以便安定下 来。
  4.Since my graduation from the school two years ago, I have been employed in XX Hotel as a cashier.两年前离校后, 在XX酒店担任出纳员。
本人能力 参考例句:
  1.I am able to take dictation in English and translate it rapidly into Chinese.我会英文的口授笔记,同时能立即将其翻译成中文。
  2.I have received an English education, and have a slight knowledge of Spanish's took a Spanish course in college.本人接受英文教育,同时略通西 班牙文。大学时,我修了西班牙文。
  3.I have been at the City Commercial College, where I have acquired a knowledge of English, mathematics and elementary business practice.本人曾 在城市商专学英文、数学以及初级商业实务。
  4.I have just left school, but have a good knowledge of English.本人虽刚 离开校门,但英文很好。
  5.At school I won a scholarship and the first prize in a speech contest.求 学中,我曾获奖学金及演讲比赛一等奖。
  6.I am a graduate of Hong Kong University, and have in addition an from UCLA.本人毕业于香港大学,并在加州大学获得文学硕 士学位。
  7.Since leaving school, I have attended Typewriting and Shorthand classes, and have now attained a speed of fifty and ninety words respectively. 离开学校后,我参加打字与速记班,而今已达到打字50字,速记90字的 速度。
结尾 希望并请求未来的雇主允以面谈的机会,因此信中要表明可以面谈的时间。 参考例句:
  1.I should be glad to have a personal interview and can furnish references if desired.如获面试,则感幸甚。如需保证人,本人也可提出。
  2.I request an interview, and assure you that if appointed, I will do my best to give you satisfaction.恳请惠予面试之荣。如蒙录用,本人必竭尽所能,为贵公 司服务,以符厚望。
  3.If you desire an interview, I shall be most happy to call in person,on any day and at any time you may appoint.如贵公司有意面试,本人一定遵照所指定 的时日,前往拜访。
  4.Should you think favorably of my application, I would like to have an interview.如对本人之应征优先考虑,恳请惠予面试之机会。
  5.I hope that you will be kind enough to consider my application favorably. 恳请惠予考虑本人之申请为盼。
  6.Should this application meet with your favorable consideration, I will do my utmost to justify the confidence you may repose in me.对此申请,贵公司如 惠予考虑,本人将尽最大的忠诚与努力,为贵公司效劳。
  7.Should you entertain my application favorably, I would spare no trouble to acquit my- self to your satisfaction.假如应征获得青睐而进入贵公司服务,本人必 以排除万难之决心,为贵公司工作,以符厚望。
  8.I wish to assure you that, if successful, I would endeavor to give you every satisfaction.如蒙不弃,惠予录用,本人将尽力服务,使诸事满意。

这部分视具体情况而定,如有详细的简历或用人单位需 要的材料附在求职信中时,需要注明。参考例句:
  1.You will find enclosed an outline of my education and business training and copies of two letters of recommendation.有 关本人的学历、工作经验等项的概要,谨同函呈上两件推荐 函。
  2.Enclosed please find a resume and a photo.随函寄上简历 表及相片各一份。
  3.A copy of my transcript is enclosed.附寄成绩单一份。
  4.Enclosed you will find a letter of re- commendation from my former teacher of English.随函附上我英文老师的推荐函。


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