Parts of Business Letters
Nine Elements
The Subject Line 事由/主题行 The Body Paragraphs 信文 The Complimentary Close 结尾敬词 The Signature 签名 Reference Initials 打字员姓名缩写 Enclosure 附件 The Copy 抄送 Postscript 附言 The Continuation Sheet 续页
The Subject Line
The Subject Line which helps both the sender and the recipient identify the subject matter is optional. Subject line may be emphasized by underlining, using bold font, or all capital letters.
For Example
Below are some samples of the subject line.
The Body Paragraphs
The body is where you can explain why you’re writing. It’s the main part of a business letter.
The Complimentary Close
This short, polite closing ends always with a comma. The traditional rule of etiquette in Britain is that a formal letter starting "Dear Sir or Madam" must end "Yours faithfully", while a letter starting "Dear Mr.Li" or other exact names, "Yours sincerely" would be a better choice.
samples of The Complimentary Close
Formal Semiformal Informal
Yours faithfully Sincerely yours Sincerely Yours very truly Cordially yours Cordially Faithfully yours Very cordially yours (Best) regards Take care Thanks Love
The Signature
The signature consists of a symbol (either handwritten or chopped , usually illegible) , the typed-out name and sometimes a title.
For Example
Reference Initials
Reference Initials identify the writer of the letter and the person who typed it. They are mainly for the benefit of the writer and used for administrative purposes.
Enclosure
If you have enclosed any documents along with the letter, you indicate this simply by typing Enclosures one line below the closing.
For Example
When something else is sent together with the letter, you add the enclosure notation to inform the reader what is enclosed. For example:
The Copy
Copies of the letter may be sent to various people, who need to know about the message even though it doesn't pertain to them directly.
Postscript
A postscript is an afterthought, and in formal letter it is usually a sign of poor planning. But as a special advice, it has two legitimate functions. 1/. Some executives, to add a personal touch to their typewritten letter, occasionally add a postscript in pen and ink. 2/. Writers of sales letter often withhold one last convincing argument for emphatic inclusion in a postscript.
For Examples:
PS: the catalogue was sent to you on July 7th. PS: Please visit our web site: http://www. abc.com
The Continuation Sheet
There is a subtle difference between a continuation sheet and a letterhead. A continuation sheet often has less information than a letterhead as it is not required. For instance, a letterhead is likely to have the company address, contact information and company logo. A continuation sheet may only have part of this information, taking up less space on the page. In some cases continuation sheets are blank but printed using the same stock for consistency.
 

相关内容

商务英语写作

   新东方在线 [www.koolearn.com / www.TOL24.com] 网络课堂电子教材系列 商务英语写作 欢迎使用新东方在线电子教材 初级商务英语写作 第一讲 商务英语写作的过程与基本要求 准备??深思熟虑 准备??深思熟虑 ?? 准备工作可以采用多种形式 具体讲, 采用多种形式。 一般需要对以下几方面有明确的认识: 准备工作 采用多种形式 1. 作者的角色 . 一般来说,首先要判定交际双方的等级关系和亲疏关系 首先要判定交际双方的等级关系和亲疏关系,然后即可确定交际走向是否 首 ...

商务英语写作

   商务英语写作:商业计划书写作格式[1] 该文章转载自无忧考网:http://www.51test.net/show/164377.html 封面 (Title page) 0.1 企业的名称和地址 Name and address of business 0.2 负责人的姓名和地址 Name(s) and address(es) of principals 0.3 企业的性质 Nature of business 0.4 报告机密性的陈述 Statement of confidentiali ...

商务英语写作教学大纲

   《商务英语写作》教学大纲 一、课程说明 1.课程代码:307052151-307052161 2.课程中文名称:商务英语写作 3.课程英文名称:Business English Writing 4.总学时数:72 5.学分:4.5 6.适用专业:商务英语高职专业一、二年级学生 7.本课程的性质、地位和作用 本课程是商务英语高职专业的语言类专业基础课。 它通过指导学生写作实 践训练培养和提高学生的的书面交往能力。 该课程的教学分两个学期完成。 第一学期以基础写作技巧介绍和能力训练 为教学的主要 ...

杂七杂八【资料】_英语学习_英语写作困境与对策_必备_(整理)

   杂七杂八的资料,一起整理都上传了 历史无声走,潮流滚滚来。(五言律绝?潮流) 闭月偷偷乐,泥牛不进村。(五言律绝?月黄昏) 雾里看花花看月,云中游月月游云。(七言律绝?迷离境) 人遇万难何所惧,心中不灭夜明灯。(七言律诗?心灯不灭) 空山松子悄悄落,黑白盘中局局迷。(七言律绝?烂柯山悟道) 弃我去者, 弃我去者,昨日之日不可留 乱我心者, 乱我心者,今日之日多烦忧 英语写作困境与对策 考生在写作时面临一些困境和问题,主要有以下几点: 一、滔滔不绝"意识流" 有一部分考生在 ...

商务英语

   1.(1)询问访客身份: 询问访客身份: May I have your name, please? 请问您贵姓? What company are you from? 您是哪个公司的? Could you tell me what company you are representing? (2)如果碰到了老朋友可以说: )如果碰到了老朋友可以说: What brings you here? 是什么风把你吹来了? 能告诉我您代表什么公司吗? (3)询问是否预约,来访目的 询问是否预约, D ...

商务英语

   一、商务: what time would be convenient for you? 你看什么时间比较方便? I'd like to suggest a toast to our cooperation. 我想建议为我们的合作干一杯。 Here is to our next project! 为我们下一个项目干杯! would you please tell me when you are free? 请问你什么时候有空? gald to have the opportunity of ...

商务英语

   口语 第一课时 Introduction ?、Why take BEC exams? strong growth rigorous quality control wide suitability wide business context value for study and business career international recognition for work and study ?、What is International Business English? 什么是国 ...

商务英语

   Business English Certificate 剑桥商务英语 主讲教师: 主讲教师 Susan Unit 1 World of Work Lesson 2 What does your work involve? Objectives By the end of this lesson, you will be able to know: 1. some usual positions in a company 2. how to describe the responsibili ...

商务英语

   商务英语常用口语 1 Do I have to make a reconfirmation? 我还要再确认吗? 2 Is there any earlier one? 还有更早一点的吗? 3 Could you tell me my reservation number, please? 请你告诉我我的预订号码好吗? 4 Can I get a seat for today's 7:00 a.m. train? 我可以买到今天上午 7 点的火车座位吗? 5 Could you change ...

商务英语

   考试常用口语 1 Do I have to make a reconfirmation? 我还要再确认吗? 2 Is there any earlier one? 还有更早一点的吗? 3 Could you tell me my reservation number, please? 请你告诉我我的预订号码好吗? 4 Can I get a seat for today's 7:00 a.m. train? 我可 以买到今天上午 7 点的火车座位吗? 5 Could you change m ...

热门内容

历年英语六级真题word版(A)

   绿色听力 www.cetmp3.cn 整理提供 2008 年 12 月英语六级试题 月英语六级试题 Part I writing (30 minutes) 注意:此部分试题在答题卡 1 上 Part II Reading Comprehension (Skimming and scanning) (15 minutes) Supersize surprise Ask anyone why there is an obesity epidemic and they will tell you ...

英语六级翻译

   1.I have had great deal of trouble.(跟得上班上的其他同学) 2.(我们没有人料到主席会出现) at the party. We thought he was still in hospital. 3. A good many proposals were raised by the delegates,(正如预料的那样). 4. Most doctors recognize that medicine is as much(是一门科学,也是一门艺术). 5 ...

青岛软件园IT英语强化培训班招生简章

   附: 英语强化培训班招生简章 青岛软件园 IT 英语强化培训班招生简章 公司开展对欧美外包业务,用英文作项目管理你有信心吗? 公司开展对欧美外包业务,用英文作项目管理你有信心吗? 公司开会用英语, 公司开会用英语,你是否还是胸有千言却无从说起呢 身为技术牛人,却只看着技术不如已者因英语优势而晋升, 身为技术牛人,却只看着技术不如已者因英语优势而晋升,你是否在为难以 突破的英语瓶颈焦急不安呢? 突破的英语瓶颈焦急不安呢? 一、招生对象: 招生对象: 准备在欧美/外包外向型 IT 企业工作,希望 ...

2010中考英语复习课本知识整理八年级下 Unit1

   www.xkb1.com 新课标第一网不用注册,免费下载! 2010 中考英语复习课本知识整理八年级下 Unit 1 Will people have robots? 【知识梳理】 知识梳理】 I. 重点短语 . There will be… 将会有 . There is going to be +单数…将会有 . There are going to be+复数.. 将会有 . Study at home on computers 在家里的电脑上学习 . in 100 years=100 ...

大学英语六级考试复习冲刺系列??新东方六级词汇习题

   大学英语六级考试复习冲刺系列??新东方六级词汇习题 提高英语的方法: 提高英语的方法: 1,每天保证一定的阅读量. 六级不考语法,只考词汇. 2,短期内迅速突破词汇量. 六级最爱词汇: 六级最爱词汇: deprive of 剥夺 摸底: 摸底:Unit 8 41. For many patients, institutional care is the most and beneficial form of care. A) pertinent B) appropriate C) acute ...